Corporate event planning has become extremely essential to companies these days. Companies these days look for ways to make memorable, classy and successful corporate event for various stakeholders. Be it employee recognition party or employee holiday party or employee training or team building exercise or seminars or conferences or product launch or success party or meet with new and existing clients or any other event, sound planning and flawless execution is really important. Companies thus, have started looking for professional help in the form of corporate event planners to plan, execute and manage all the aspects of the event. Once you clearly explain the objective and mission of the event, corporate event planner will leave no stone unturned to make it memorable for you and your guests. While planning a corporate event, apart from clearly understanding and stating the objective, the kind of venue you choose becomes extremely important. Here are a few tips that will help you choose the right venue and also make the most out it.
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Detailed Brief: this will include the most important aspect of your entire event. What is the purpose of the event, what will be your target audience and how the venue will be able to fulfill your requirements!! Once you are clear about the objective, mission and vision behind the event, start writing the points about your requirements and expectation from the venue. Once you are clear about your needs, sending a Request For Proposal the shortlisted venue will be a much easier task. Venue receives a plethora of proposals more than half of which do not even state their requirements and thus venues are unable to address them properly. Once you are aware of the expectation from the venue, sending a proposal is easy and answering is even easier.
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One Point Of Contact: for your corporate event planning to be a smooth process, it is highly advisable that one person from the company should be a point of contact for communicating with your hired corporate event planner who in turn will appoint one person form the team to be in touch with the venue coordinator. Having multiple points of contact from the company will only create confusion, misunderstanding which will lead to time consuming event planning procedure.
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Venue As A Partner Not As A Supplier: you of course would want to have cordial relation with the venue because you might want to plan your future events with them. Hence, corporate event planner will always suggest you to treat them as a partner and not as a supplier so that they also go out of their way to make you and your guests feel comfortable at the venue.
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Get Everything In Writing: all the services and amenities offered by venue should be clearly stated in a contract. The terms and conditions, the added benefits, scope of work and all the details should be mentioned in writing so that there are no last moment clashes or arguments about it.
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Hope these tips help you choose a venue wisely for you corporate event planning.
